We’re hiring a highly capable, AI-fluent Junior Executive Admin VA to join the operational core of our fast-growing real estate business. This is not a sales role—you will be the quarterback behind our operations, systems, marketing, sales, and property management processes. We are looking for someone who is technically strong, systems-oriented, and ready to grow into a leadership-level role.

You’ll be executing tasks, coordinating with team members and vendors, managing follow-ups, maintaining our tools and platforms, and helping us scale smarter. This is a critical role for someone who wants to build something meaningful and long-lasting—not just take orders.

About RightWay

RightWay Realty Group is a New York and New Jersey-based real estate business handling residential listings, sales, rentals, and property management. We’re a lean and powerful boutique brand backed by the national infrastructure of Keller Williams. Our success is built on clear systems, expert service, and intentional growth.

We don’t just execute—we document, systematize, and scale everything we do. Our tech stack includes Notion, Follow Up Boss, SISU, Command, Whale, DoorLoop, Google Suite, Slack, and more.

Key Responsibilities

Daily / Weekly

• Triage inboxes, Slack, and platform alerts (Follow Up Boss, SISU, DoorLoop)
• Manage and update task systems in Notion
• Coordinate with team members and vendor partners
• Perform research-based tasks
• Handle tenant maintenance issues
• Submit an end-of-day report with completed tasks and insights

Monthly

• Research and develop the monthly marketing campaign
• Draft newsletters and coordinate Mailchimp workflows
• Prepare property management reports and track analytics across departments

Ongoing

• Maintain lead, task, and vendor databases
• Draft and refine SOPs using Whale + internal templates
• Research tools, vendors, and systems that improve operations

A Day in the Life

• Log in, review open tasks, and Slack alerts
• Knock out urgent platform or inbox triage
• Research an administrative property management task
• Update the calendar
• Perform client launches for interested sales clients
• Draft or edit a listing agreement, proposal, or SOP card
• Research real estate trends for our upcoming newsletter
• Coordinate and identify vendors and inspectors
• Coordinate with the video editor for an upcoming reel
• Input new leads into our CRM with proper tags and notes
• Run a property comp analysis or neighborhood profile
• Wrap the day with a shift report including wins, blockers, and notes

Who You Are

• Fluent and almost-native sounding English proficiency
• Detail-obsessed, organized, and proactive
• Systems-oriented and savvy
• AI-savvy: You know how to use ChatGPT as a true assistant
• Understands how to follow and manage SOPs
• A critical thinker who asks contextual questions for tasks
• Tech fluent and eager to learn new platforms fast
• Proactive communicator who takes pride in follow-through
• Operates with discretion, professionalism, and a growth mindset

Must-Have Skills & Setup

• Strong written and spoken English
• Proven experience in real estate admin or operations
• Expert with Google Suite (Docs, Sheets, Calendar, Drive)
• Familiar with CRM systems (Follow Up Boss preferred)
• Comfortable with task/project tools like Notion, ClickUp, Asana
• Familiarity with managing and posting to social media platforms
• Intermediate graphic design capabilities
• Reliable internet (with SpeedTest screenshot proof)
• Owns a working computer (Mac or PC)

Bonus Skills (Not Required but Valued)

• Video editing (Premiere, Canva)
• Experience with Mailchimp, SISU, or DoorLoop
• Familiarity with Canva, Photoshop, or design tools

What We Offer

• Competitive hourly rate commensurate with experience, paid weekly
• Part-time to full-time flexibility (20–40 hrs/week)
• Bi-weekly payments, consistent schedule
• Living SOPs, templates, and an onboarding system
• Real growth, feedback, and development
• Supportive team culture grounded in clarity, structure, and vision

How to Apply

Please submit the following in full to info@rightwayrealtygroup.com to be considered:

1. Resume (PDF format)
2. Video introduction (2–3 minutes)
   • Who are you?
   • What are your strongest skills?
   • Why RightWay?
3. Work samples (SOP, proposal, newsletter, deck, etc.)
4. Professional references (2–3 with contact info)
5. Answers to the following questions:
   • Where are you currently located?
   • Are you currently working?
   • How long since your last role?
   • How many years of real estate experience?
   • Do you use a Mac or PC?
   • Do you use an iPhone or an Android?
   • Do you have a ChatGPT Plus/Pro account?
   • Previous hourly rate?
   • Desired hourly rate?
   • Time zone and availability?
   • Desired start date?
   • Where did you hear about this position?
6. Internet Speed Test
   • Go to Speedtest.net
   • Run 2 tests throughout the day
   • Upload full-screen screenshots of results (cropped screenshots not considered)

Ready to join a high-performance team and grow with a brand that's building smarter?

Apply now and show us what you're made of. Let’s build something big—together.